Home / How-To / How to use the new Reminders app to replace other task managers – Complete Guide

How to use the new Reminders app to replace other task managers – Complete Guide

Reminders Tips and tricks iOS 13 Hero

For years, Apple has made out there its personal functions to assist remedy a few of your each day points. These contains apps comparable to Calendar, Clock, Books, Mail, and even Reminders.


    • 0.1 Associated Studying
  • 1 What’s new with Reminders in iOS 13?
  • 2 Maintain monitor of every little thing with Good Lists
  • 3 Group your Lists collectively
  • 4 Personalize and customise your totally different Lists
  • 5 Subtasks make life even simpler
  • 6 Connect Internet Hyperlinks or Photographs to duties
  • 7 Benefit from the Fast Toolbar
  • 8 Add Reminders from different functions
  • 9 Get reminded when you find yourself texting somebody
  • 10 Kind such as you’re speaking
  • 11 Conclusion

    • 11.1 Associated Posts:

Associated Studying

  • How you can “actually” delete accomplished reminders on iPhone and Mac eternally
  • How you can use Location-Primarily based Reminders in IOS
  • 13 small however extremely helpful adjustments and options in iOS 13
  • Your information to organising and managing shared lists in iOS 13’s new Reminders app
  • 15 new options in iOS 13.2 that you need to care about

Nonetheless, till iOS 13, Reminders appeared to be the forgotten one for years, as there have been no main options added. With iOS 13, that every one modified and Reminders has remodeled right into a competitor in opposition to the likes of Todoist, Issues, and even OmniFocus.

What’s new with Reminders in iOS 13?
iOS 13 Reminders iPad and iPhone

The appliance was basically rewritten from the bottom up for iOS 13, with many requested options lastly being added. Plus, Apple added some further options that make life simpler basically and that you simply received’t discover elsewhere.

To shortly summarize the most important additions, right here’s a fast breakdown:

  • Teams/Lists – Now you can arrange your totally different duties into lists, after which add these to totally different teams. These Teams and Lists could be personalized with totally different colours and icons.
  • Pure Language Parsing – Typing “remind me to test funds each day” will set a each day recurring activity to Test Funds. This lets you basically kind how you’d when you had been asking another person to do these duties.
  • Messages integration – When making a reminder, a brand new setting will present a reminder to carry one thing up when you find yourself chatting with another person in Messages.

This checklist doesn’t account for the overall overhaul offered by the redesign. As an alternative of various “playing cards” stacked on high of one another on your lists, you get a a lot nicer interface to work together along with your numerous duties.

Maintain monitor of every little thing with Good Lists

If that is your first go ’spherical with Reminders, then you’ll want to get your duties inputted and entered. As soon as that has been finished and you’ve got set due dates or reminders for them, you possibly can benefit from Good Lists.

When opening Reminders, these will seem on the high of every little thing else and are as follows:

  • All
  • At this time
  • Scheduled
  • Flagged

As one would anticipate, the “All” sensible checklist exhibits your whole duties which can be entered into Reminders. At this time, provides you a fast overview of no matter must get finished earlier than the tip of the day.

Scheduled will present any of your duties or reminders which have a due date, together with the time they’re due. Lastly, Flagged is an choice that’s offered if you wish to add an additional stage of urgency to a activity. These duties will present up beneath the Flagged Good Record.

These lists are robotically generated and purpose to make your life simpler. Nonetheless, evidently for the time, you can not create your individual Good Record primarily based on particular parameters. However there’s at all times hope for that in iOS 14 and past.

Group your Lists collectively

Having a listing of duties in Reminders is nothing new, however there are some new adjustments in iOS 13. Now, you possibly can create Teams of Lists, which is particularly helpful if in case you have a number of “workspaces” that you simply wish to create.

Only a primary instance of that is having a listing on your house to-do’s and one other for payments. This might create a gaggle merely labeled “Residence”. Then, you can have a set of lists which embody numerous duties on your job or one other aspect of your life, which might be named one thing totally different like “Work” or “Different”.

Personalize and customise your totally different Lists

Protecting on the subject of Lists, Apple has made life simpler for group on the subject of these. You’ll be able to truly customise every checklist to match regardless of the checklist consists of.

There are 60 totally different icons to select from, together with 12 totally different colours to change between. It’s completely great to alter the colour and icon to one thing totally different which helps a selected checklist stand out within the crowd.

In an effort to customise an already-created checklist, observe these steps:

  1. Open the Reminders app
  2. Choose the Record you want to customise
  3. Faucet the “…” button within the high right-hand nook
  4. Faucet Identify & Look
  5. Make your choices
  6. Faucet Performed within the high right-hand nook

After you have personalized your Record, it should seem within the beneath My Lists with the brand new icon and title. The hope right here is so as to add some personalization to the app, whereas additionally making some lists stand out greater than others.

Subtasks make life even simpler

It’s all tremendous and dandy if you wish to remind your self to pack up for an upcoming journey. However you don’t essentially wish to create a Record simply named “Pack” with a bunch of additional duties.

As an alternative, with iOS 13, you at the moment are ready so as to add sub-tasks to a main activity. This may make your packing or grocery checklist a lot simpler to handle, as you possibly can drop down the first activity and think about every little thing you want.

Right here’s the way you add a sub-task:

  1. Open the Reminders app
  2. Select the checklist you need the first activity added to
  3. Create the first activity
  4. Faucet the “I” button on the right-hand aspect
  5. Scroll down and choose Subtasks
  6. Kind away

Group is essential with a activity administration system, and the flexibility so as to add subtasks is extraordinarily handy. Simply by including sub-tasks, it should take away the need for utilizing one other todo utility for many individuals.

Connect Internet Hyperlinks or Photographs to duties

Now that about sub-tasks, let’s speak about what you possibly can add to any of your duties in Reminders. Beforehand, you’d attempt to copy and paste a hyperlink and it will simply be pasted as plain textual content. That’s now not the case!

With this replace, you even have the flexibility so as to add wealthy net hyperlinks or different attachments to your reminders. So, say you wish to check out a brand new recipe for Thanksgiving and you have already got a reminder. With Reminders, you possibly can copy the URL and add it to that particular activity merchandise and it’ll present a preview of the web site when hooked up.

  1. Open the Reminders app
  2. Faucet the duty you wish to add to
  3. Paste the beforehand copied URL beneath URL
  4. Faucet Performed

Protecting with a recipe for Thanksgiving dinner for a second. In case your good friend sends you an image of a hand-written recipe, you may also add that to a selected activity. With the ability to add attachments to duties provides you a one-stop-shop for every little thing you might want on your todo checklist.

Benefit from the Fast Toolbar

There may be much more energy beneath the hood with Reminders and what you are able to do. Let’s attempt one thing actually fast. Open up the appliance in your iPhone or iPad and start typing a activity.

When you begin typing, the brand new Fast Toolbar will seem, with a couple of totally different choices for that activity. Right here’s what you see within the toolbar:

  • Time – The far proper button, which seems to be like a clock, will can help you set a timed reminder. There are alternatives for At this time, Tomorrow, This Weekend, or Customized. The Customized choice opens one other “Particulars” panel with many extra choices to pick from.
  • Location  As one would anticipate, the GPS icon provides you choices for setting a reminder if you arrive or go away a location. The default choices are Arriving ResidenceGetting in Automobile, and Customized. Identical to with Time, you possibly can add a selected tackle or seek for a location.
  • Flag  When you’ve got a activity that you simply simply can’t let fall to the wayside, then you’ll doubtless wish to add a Flag to it. This may give it increased precedence in your checklist than different duties making it much less simple to neglect about it.
  • Attachment – The digital camera icon provides you the flexibility so as to add particular attachments to your activity. You an take a photograph, add one from the Images app, or scan a doc immediately from the Reminders app.

All of those instruments are designed to assist increase what you are able to do along with your Duties whereas making your life just a bit bit simpler. Plus, you get most of the controls that you will want to get your each day todo checklist taken care of.

Add Reminders from different functions

In the event you don’t use a service like Pocket or Instapaper, this subsequent choice could be extraordinarily useful. In case you are shopping the net and are available throughout an attention-grabbing, however long-winded, article you wish to learn later, you possibly can add it to Reminders.

As an alternative of getting to repeat and paste the URL after which opening the appliance, creating a brand new activity, and hitting save, the method is far simpler now. Now, you possibly can simply hit the Share icon on the backside, scroll over to Reminders and faucet the icon.

This may robotically create a brand new activity, with the title of the article changing into the title of the duty. The wealthy net hyperlink can be added, and there may be an empty block the place you possibly can write one thing to associate with the duty.

Then, you possibly can hit the Particulars part on the backside so as to add a reminder on a day, flag it, or change the checklist/precedence. You’ll be able to even set as much as remind you when messaging a selected contact.

Get reminded when you find yourself texting somebody

Talking of messaging a selected contact, that’s the place one of many largest options of this iteration comes into play. Apple labored its magic and made it doable to have a activity reminder seem when messaging a selected particular person.

Earlier than you are able to do this, you could make it possible for they’re added to your Contacts checklist. If that’s finished, simply observe these steps:

  1. Open the Reminders app
  2. Create a brand new reminder
  3. As soon as added, faucet the “I” icon on the fitting
  4. Scroll down and toggle Remind me when messaging
  5. Choose Select Particular person

From right here, you possibly can scroll by and choose the contact that you simply wish to be reminded about when messaging them. As soon as the time arrives, a notification bubble will seem, supplying you with the flexibility to speak to them about no matter your reminder says.

Kind such as you’re speaking

A giant profit to many activity managers now’s the flexibility to kind like you might be speaking. That is known as Pure Language Parsing, which implies that when you kind “remind me to take the canine out at 8AM tomorrow”, the next items of knowledge will auto-populate:

  • Process created named “Take the canine out”
  • The due date can be “Tomorrow”
  • The reminder time can be set to 8AM

Then, a notification will go off at 8AM tomorrow reminding you to take the canine out. This has been out there in some apps like Todoist for fairly a while, however with Reminders in iOS 13, you get the good thing about Apple’s analysis with the assistance of Siri.


Reminders has all however changed some other activity managers in iOS 13 for myself, except the Mac app. There are far too many bugs with the Reminders app, one among which worn out all of my duties randomly.

Nonetheless, the appliance works completely completely on each my iPad and iPhone with iOS 13. Tell us when you’ve taken this for a spin and what made you determine to alter from what you had been utilizing earlier than.

About Andrew Myrick

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